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12 Essential Questions Speakers Should Ask Event Planners

12 Essential Questions Speakers Should Ask Event Planners 318 228 I Need A Speaker

By Tricia Richards-Service

Are you gearing up to take the stage at an upcoming event? Whether you’re a seasoned speaker or new to the scene, thorough preparation is key to delivering a successful presentation. Central to this preparation is engaging with the event planner to gather vital details. Here’s a list of 12 essential questions every speaker should ask event planners:

  1. What are the event theme and presentation objectives? Understanding the core theme and objectives of the event enables you to tailor your content to resonate effectively with the audience and contribute meaningfully to the overarching goals.
  2. Who is the target audience, and what can you tell me about it? Insight into the demographic and psychographic profile of the audience (as needed) allows you to customize your message and delivery style to ensure maximum engagement and relevance.
  3. What is the expected duration of my presentation? Clarifying the allotted time for your presentation helps you structure your content appropriately, ensuring that you cover key points without exceeding time constraints.
  4. Who are the other speakers? Knowing the lineup of speakers enables you to complement their presentations seamlessly and avoid duplication of topics, fostering a cohesive event experience.
  5. What audiovisual equipment and support will be provided? Understanding the available AV equipment allows you to prepare and integrate visual aids effectively, ensuring a smooth and impactful presentation. Find out if a tech team member will be on hand to troubleshoot if necessary.
  6. Is there a preferred format for presentations (e.g., PowerPoint, Keynote, Prezi)? Aligning your presentation format with the event’s preferences streamlines technical aspects and ensures compatibility with venue equipment.
  7. Are there specific topics or themes you’d like me to address? Incorporating suggested topics or themes demonstrates responsiveness to the event’s needs, enhancing the relevance and impact of your presentation.
  8. Will there be a Q&A session? Knowing whether a Q&A session is planned enables you to allocate time for audience interaction and prepare responses to potential inquiries.
  9. What should I expect in terms of compensation, travel and accommodation? Clarifying speaker fees, travel and accommodation arrangements ensures a smooth experience, minimizing challenges and allowing you to focus on your presentation. When you negotiate your booking, make note of special requests or needs, such as vegetarian meals, disability accommodations, and so on.
  10. What is the protocol for rehearsals or tech checks? Understanding rehearsal and sound check procedures helps you familiarize yourself with the venue and equipment, ensuring a polished performance on the day of the event.
  11. May I sell books, courses, or other merchandise? Requesting permission to sell merchandise such as books or courses allows you to capitalize on opportunities to engage with attendees beyond your presentation and generate additional revenue. Only plan to sell from the stage when you have written permission to do so.
  12. Should I plan for media interviews? When a topic is of popular interest or a speaker is especially well known, event planners will sometimes ask speakers to conduct media interviews, either before or after the presentation. Be sure you know the expectations, and prepare accordingly.

By posing these critical questions to event planners, you can establish clear expectations, tailor your presentation effectively, and ensure a seamless experience for both yourself and the organizers. Effective communication and collaboration with event planners lay the groundwork for a memorable and impactful presentation that resonates with the audience and achieves the event’s objectives.

 

Photo credit: Image by Canva

Wow! That’s impressive!

Wow! That’s impressive! 1920 2560 I Need A Speaker

In Dale Carnegie’s famous book, Public Speaking for Success, he shares tactics on how to make figures more impressive.

We agree with his advice, and we know it makes figures more memorable, too.

Consider the example he gives in chapter 13:

The Vatican has fifteen thousand rooms.

The Vatican has so many rooms that one might occupy a different one every day for forty years without having lived in them all.

Make it relatable.

 

Photo credit: Pexels

Answer questions before they can be asked

Answer questions before they can be asked 2560 1707 I Need A Speaker

When your presentation content raises questions, your audience will begin thinking more about the questions and less about what you’re saying.

Anticipate what questions your audience will have, and answer them in your presentation. Don’t wait for someone to raise a hand.

 

Photo credit: Pexels

What do you want to know about public speaking or event planning?

What do you want to know about public speaking or event planning? 2560 1550 I Need A Speaker

I Need A Speaker is here to serve! We want you to have your best possible speaker event or make the stage your happy place.

Help us help you! Tell us what you want to know. E-mail info@ineedaspeaker.com with your questions or comments about

  • event planning
  • how to choose the right speaker for your event
  • engaging with audiences
  • how to get started in speaking
  • what to consider when setting your price
  • building confidence
  • public presentation training

or anything else you’d like to know! We are happy to answer your questions.

Thanks for being part of I Need A Speaker’s international community!

 

Photo credit: Pexels

Ask us anything! We’ll answer your questions in future blog posts.

Ask us anything! We’ll answer your questions in future blog posts. 1709 2560 I Need A Speaker

We hope you enjoyed last week’s Five-Day Public Speaking Challenge! If you haven’t completed it, just review the blog posts for your updates.

Today we’re asking your input for future blog posts. What are your questions about public speaking and event planning? Submit your questions to marketing@ineedaspeaker.com, and we’ll answer them in a future blog post.

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