Virtual Events

The current business and academic landscape has proven to be far different over the past two years than what we have been accustomed to previously. Whether you’re a student, teacher, employee, business owner, or any position in between, we have ridden the wave of challenges and changes that come with shifting our processes to socially distance ourselves and implement an unforeseen set of precautions. 

One major implication and struggle of this process is learning flexibility when it comes to presenting, teaching, or even daily communication. Many of us can relate to changing our meeting space from a formal room/table to a virtual setting. While this can be a more comfortable atmosphere for some, we need to be aware of the challenges this new structure can have, and how to overcome them. 

While some may relate “virtual meetings” to comforts such as comfy clothes, little to no commute, and the privacy of our own home, it’s important to maintain a professional and credible image during even the most seemingly informal interactions. Regardless of your position, taking the appropriate preparatory steps can make or break your image to your audience. 

Your friends at I Need A Speaker are dedicated to helping speakers put their best foot forward, and being presentation rockstars. That commitment remains steadfast, regardless of if you are using a virtual or physical stage. We would like to share this opportunity to share some tips to help your adjustment to a virtual space be as seamless and successful as possible. 

For starters, be prepared to be seen on camera. While some presenters opt for no video, this may be requested by your audience (or professor, for students). Your first impression is lasting, your audience will notice your appearance, including your attire and level of polish. Make sure your visible appearance is professional and approachable, meaning details like pressed clothes, posture, a well-groomed appearance, and your facial expressions are going to be not only noticed, but interpreted by the audience. 

Next, set yourself up for success by making sure your background is ready for your presentation. Your audience doesn’t want to see, but will notice, if your shared screen shows the hamper of laundry, an unmade bed, etc. By keeping a clean background, your presentation avoids visual distractions. You may also opt for a platform such as Zoom, which allows the presenter to select a custom virtual backdrop (they’re really cool!), if you like. 

Your background should also be free of audible noise. Make arrangements ahead of time to set yourself up in a place that is as quiet as possible. This will also help you be free from potential distraction, as well as your audience. Make sure your background doesn’t have audible disturbances. Sounds like a no-brainer, but this is a surprising pain point we see in virtual presentations. 

Before presenting, give your systems a test run. Do you have to complete a “Forgot your password?” process before accessing your platform? Is the camera working on your computer? How do you look on screen? Address these items ahead of time, it may save you from a frantic panic before presenting. One strategy may be to run a test call with a friend, asking for their feedback on your presence. 

Go through a mental checklist of the items we shared for presenting. Give yourself ample time to address any obstructions to a great presentation, and put your hard work on the appropriate pedestal for appreciation from your audience. We’re sure your presentation is fabulous, so don’t let it fall apart by missing the small details. They have a large and lasting impression.

Photo credit: Photo by Marcus Aurelius at Pexels