• Connecting Speakers with Audiences™

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12 Essential Questions Speakers Should Ask Event Planners

12 Essential Questions Speakers Should Ask Event Planners 318 228 I Need A Speaker

By Tricia Richards-Service

Are you gearing up to take the stage at an upcoming event? Whether you’re a seasoned speaker or new to the scene, thorough preparation is key to delivering a successful presentation. Central to this preparation is engaging with the event planner to gather vital details. Here’s a list of 12 essential questions every speaker should ask event planners:

  1. What are the event theme and presentation objectives? Understanding the core theme and objectives of the event enables you to tailor your content to resonate effectively with the audience and contribute meaningfully to the overarching goals.
  2. Who is the target audience, and what can you tell me about it? Insight into the demographic and psychographic profile of the audience (as needed) allows you to customize your message and delivery style to ensure maximum engagement and relevance.
  3. What is the expected duration of my presentation? Clarifying the allotted time for your presentation helps you structure your content appropriately, ensuring that you cover key points without exceeding time constraints.
  4. Who are the other speakers? Knowing the lineup of speakers enables you to complement their presentations seamlessly and avoid duplication of topics, fostering a cohesive event experience.
  5. What audiovisual equipment and support will be provided? Understanding the available AV equipment allows you to prepare and integrate visual aids effectively, ensuring a smooth and impactful presentation. Find out if a tech team member will be on hand to troubleshoot if necessary.
  6. Is there a preferred format for presentations (e.g., PowerPoint, Keynote, Prezi)? Aligning your presentation format with the event’s preferences streamlines technical aspects and ensures compatibility with venue equipment.
  7. Are there specific topics or themes you’d like me to address? Incorporating suggested topics or themes demonstrates responsiveness to the event’s needs, enhancing the relevance and impact of your presentation.
  8. Will there be a Q&A session? Knowing whether a Q&A session is planned enables you to allocate time for audience interaction and prepare responses to potential inquiries.
  9. What should I expect in terms of compensation, travel and accommodation? Clarifying speaker fees, travel and accommodation arrangements ensures a smooth experience, minimizing challenges and allowing you to focus on your presentation. When you negotiate your booking, make note of special requests or needs, such as vegetarian meals, disability accommodations, and so on.
  10. What is the protocol for rehearsals or tech checks? Understanding rehearsal and sound check procedures helps you familiarize yourself with the venue and equipment, ensuring a polished performance on the day of the event.
  11. May I sell books, courses, or other merchandise? Requesting permission to sell merchandise such as books or courses allows you to capitalize on opportunities to engage with attendees beyond your presentation and generate additional revenue. Only plan to sell from the stage when you have written permission to do so.
  12. Should I plan for media interviews? When a topic is of popular interest or a speaker is especially well known, event planners will sometimes ask speakers to conduct media interviews, either before or after the presentation. Be sure you know the expectations, and prepare accordingly.

By posing these critical questions to event planners, you can establish clear expectations, tailor your presentation effectively, and ensure a seamless experience for both yourself and the organizers. Effective communication and collaboration with event planners lay the groundwork for a memorable and impactful presentation that resonates with the audience and achieves the event’s objectives.

 

Photo credit: Image by Canva

How to Write a Compelling Presentation Title

How to Write a Compelling Presentation Title 668 375 I Need A Speaker

By Tricia Richards-Service

Your presentation title serves as the initial point of engagement for your audience, setting the tone for what lies ahead. Let us explore strategic methodologies to ensure your titles captivate, intrigue, and ultimately inspire audience engagement.

Audience Analysis: Prior to drafting your title, think about your audience demographics, interests, and expectations, and tailor your title to resonate. For instance, for a presentation targeting corporate leaders, consider a title like “Navigating Digital Disruption: Strategies for C-Suite Executives”.

Clarity and Brevity: Opt for clarity and brevity in your title, encapsulating the essence of your presentation. Avoid ambiguity or verbosity that may obscure your message. A clear and concise title like “Mastering Data Analytics: Unlocking Business Insights” effectively communicates the subject matter.

Evoke Curiosity: Infuse your title with elements of intrigue and curiosity to capture the interest of your audience. Choose words that hint at the promise of valuable insights or solutions. Inspire curiosity with a title like “The Hidden Power of Emotional Intelligence in Leadership”.

Highlight Value Proposition: Showcase the benefits or solutions offered by your presentation within the title itself. Encourage audience attendance with titles like “Revolutionizing Customer Experience: Innovative Strategies for Growth,” which emphasizes tangible benefits.

Creativity and Originality: Embrace creativity and originality to differentiate your title from others and leave a memorable impression. Incorporate metaphorical language, wordplay, or striking imagery to captivate attention. For instance, a creatively crafted title such as “The Art of Storytelling: Painting Pictures with Words” adds a distinct flair to your presentation.

Choose Power Words: Integrate power words—dynamic, emotionally resonant terms that evoke strong reactions—into your title to enhance impact. Employ words such as “empower,” “transform,” or “inspire” to convey dynamism and urgency. For instance, a title like “Empowering Tomorrow’s Leaders: Strategies for Success” conveys a sense of empowerment and motivation.

Revise Until You’re Pleased: Experiment with variations and solicit feedback from peers. Continuously refine your title until it effectively encapsulates the essence of your presentation. For example, refine a title like “Unleashing Creativity in the Workplace: Strategies for Innovation” based on feedback to ensure maximum resonance.

Align with Content: Ensure alignment between your title and the substantive content of your presentation to foster audience trust and credibility. Misalignment may lead to disengagement and disillusionment among attendees. Validate the accuracy and relevance of your title in representing the presentation’s content. For instance, ensure that a title like “The Future of Sustainable Technologies” accurately reflects the thematic focus of your presentation.

SEO Considerations: If your presentation will be shared online, consider incorporating relevant keywords into your title to enhance search engine visibility. Optimize your title for SEO to facilitate audience discovery and accessibility. For instance, incorporate keywords such as “innovation,” “leadership,” or “best practices” to improve online searchability.

Encourage Action: Conclude your title with a compelling call to action or invitation to engage with the presentation. Motivate attendees to register, participate in discussions, or share insights to foster active audience involvement. For instance, conclude a title like “Navigating Change: Strategies for Adapting in a Dynamic Landscape” with an invitation to join a post-presentation networking session to further explore strategies for adaptation.

Armed with these strategic principles, you have the tools you need to craft presentation titles that resonate with your audience, elicit curiosity, and encourage meaningful engagement.

 

 

Photo credit: Image by Canva

Don’t Make This Rookie Mistake

Don’t Make This Rookie Mistake 318 312 I Need A Speaker

By Tricia Richards-Service

One common mistake that new speakers often make is neglecting the importance of pacing and pausing during their speech. Many inexperienced speakers tend to rush through their content without allowing for natural pauses. This can make it difficult for the audience to follow the message and can diminish the overall impact of the speech.

Effective pacing and well-timed pauses allow the audience to absorb information, emphasize key points, and create a more engaging delivery. It’s important for speakers to practice and be mindful of their pace, incorporating intentional pauses to let ideas sink in and to create a more dynamic and captivating presentation.

 

Photo credit: Image by Canva

Five Things to Do the Night Before Your Presentation

Five Things to Do the Night Before Your Presentation 670 441 I Need A Speaker

By Tricia Richards-Service

Here are five things speakers should consider doing the night before a presentation to ensure they are well-prepared and confident:

  1. Review and Practice: Go through your presentation one last time to ensure you are familiar with the content. Practice your delivery, paying attention to your tone, pace, and body language.
  2. Check Technology: Ensure that all the technical aspects of your presentation are in order. Test your slides, audio, and any other multimedia elements. Charge your devices and have backup plans in case of technical issues.
  3. Get a Good Night’s Sleep: A well-rested mind is crucial for effective communication. Aim for a full night’s sleep to ensure you are alert and focused during your presentation.
  4. Prepare Materials: Organize and pack any materials you’ll need for the presentation, such as handouts, business cards, or props. Having everything ready in advance will help you avoid last-minute stress.
  5. Relax and Visualize Success: Take some time to relax and visualize yourself delivering a successful presentation. Positive visualization can boost your confidence and help calm any nerves.

Remember, preparation is key, and these steps can contribute to a successful and confident presentation.

 

 

 

Photo credit: Image by Canva

10 ways to prep now for success in the future

10 ways to prep now for success in the future 2560 1707 I Need A Speaker

Summer months are often a time to stop working and enjoy leisure time. We believe the slower season is also a great time to prepare for the future. Here are 10 ways to level up as a speaker this summer:

  1. Add some impactful visual or audio aids to your presentations.
  2. Collect updated data and include it in your content.
  3. Create downloadable resource materials for your audience.
  4. Practice, practice, practice!
  5. Record yourself and critique your performance.
  6. Post videos of your presentations online, so event planners can see your performance.
  7. Review previous evaluations to determine where you can improve.
  8. Create or update your speaker sheet.
  9. Write an introductory message to potential clients.
  10. Update your profile on I Need A Speaker.

These steps take little time and can have great impact, leaving you plenty of time to relax.

What do you do to prepare for the future?

 

 

Photo credit: Pexels

Book our speakers now for fall and winter events

Book our speakers now for fall and winter events 2560 1920 I Need A Speaker

Summer is in full swing, and it’s easy to get caught up in outdoor recreation and barbecues. We aren’t rushing you back from vacation, but we do want to remind you that this is the perfect time to book speakers for fall and winter.

Speakers need time to prepare their talks, as well as to customize presentations or plan travel when necessary.

We invite event planners to create a free account on I Need A Speaker (if you haven’t already done so) and contact speakers for your meeting facilitation, panel discussions, classroom guest lectures, keynote presentations, and more.

Whether planning for your vacation or planning for an event, it’s the advance work that makes all the difference.

 

Photo credit: Pexels / Jess Bailey Designs

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