This Valentine’s Day, let’s celebrate the special relationship between event planners and speakers that creates memorable experiences for audiences worldwide.
What Makes Event Planners’ Hearts Flutter
Event planners love speakers who demonstrate professionalism through:
Professional Materials That Stay Fresh
- Updated speaker sheets reflecting current accomplishments and topics
- Recent, high-quality sizzle reels showing authentic audience engagement
- Professional headshots and action shots from recent events
- Clear, current pricing and availability calendars
Audience-First Mindset
- Willingness to customize content for specific audiences
- Enthusiasm for meeting attendees before and after presentations
- Active participation in Q&A sessions
- Flexibility in format (breakout sessions, panels, keynotes)
Accessibility Champions
- Providing presentation materials in advance for accessibility needs
- Working with interpreters effectively
- Considering diverse audience needs in presentation design
- Offering multiple formats for handouts
What Speakers Fall For
Successful speakers thrive when event planners provide:
Clear Communication
- Detailed audience demographics and background
- Specific event objectives and desired outcomes
- Technical specifications well in advance
- Point of contact information for day-of support
Professional Respect
- Fair compensation reflecting expertise and preparation time
- Adequate lead time for customization and preparation
- Protection of intellectual property
- Clear feedback channels post-event
Smooth Operations
- Well-planned event schedules with buffer time
- Professional audio/visual setup and testing
- Dedicated space for preparation and personal items
- Organized meet-and-greet opportunities
When event planners and speakers align their expectations and work together, magic happens. The audience experiences seamless, engaging presentations that deliver lasting value.
Looking for your perfect match? I Need A Speaker helps create successful partnerships between event planners and speakers. Contact info@ineedaspeaker.com